Instead of firing up a separate window to search for something, Smart Lookup acts as a digital research assistant. Once you’ve formatted your document, click Save as and select Word template under the Save as type option. If none have caught your eye, however, you can always design your own. You can also visit Microsoft’s website to choose from a wider selection of templates. From newsletters to flyers, Word is chock-full of professional-looking templates to eliminate your formatting issues. If you always start every document from scratch, using Microsoft Word templates saves you a lot of time. The Editor pane will then appear showing a summary of errors that you can address on the spot. To access the feature, go to the Review tab and select Check Document.
To educate users, it even offers guidance on clarity and brevity while explaining why it gave certain suggestions. Editor uses machine learning and natural language processing technology to detect spelling, grammar, and stylistic issues. Proofread documents with EditorĬhecking your work for clunky sentences and grammatical errors can be tedious, but Word’s built-in proofreader fixes that. From there, you can replace all instances of the original content or review changes one by one to ensure consistency. All you have to do is open the Advanced find option on the Home tab, click on Replace, and enter the word or phrase you want to swap.
If you’ve misused terms and phrases in a lengthy document, there’s no need to manually correct every mistake. In other words, you never have to waste time meticulously editing the look of your documents. This copies over any type of text formatting such as text alignment, size, bold and italics, colours, and more. Then, press Ctrl+Shift+V to apply the formatting to another chunk of text. First, highlight any piece of text and hit Ctrl+Shift+C to copy its formatting. Keep documents consistentĪnother copy-and-paste trick you may not know about involves replicating formatting. They’ll even come out in the order you copied them, which saves quite a bit of time. Instead of copying and pasting items into a bulleted list one at a time, you just copy everything once with spike. This function is ideal if you want to make a quick list. Repeat this process until you have all the pieces of text you need, and then press Ctrl+Shift+F3 to paste them into another document. To use spike, highlight the words and phrases you want to copy, and press Ctrl+F3. It lets you collect up to 24 blocks of text from nonadjacent locations in a document and paste them all to a new location or file. ‘Spike’ is a nifty yet overlooked function in Microsoft Word. Ctrl+B – sets highlighted text in boldface.The key is to remember a few for common scenarios, such as: By no means should you expect to learn every shortcut. Check out the complete list of keystrokes here. Most people are aware of basic shortcuts like copy (Ctrl+C), paste (Ctrl+V), and undo (Ctrl+Z), but there are even more time-saving combinations. If you want to be more efficient, the following Microsoft Word tips will add hours to your day. Yet despite this, there are still many features and tricks that everyday users don’t know. The productivity app has gone through many changes since its initial release to become more robust and user-friendly. Microsoft Word is a staple for many organisations across Australia.
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